This write-up is a step-by-step guide to securing your certificates after completion of MBBS course at Calicut Medical College.
Congratulations! You have just finished your internship. You are now awaiting your certificates. At your convocation, you received a framed certificate in face value, which you will proudly display in your show cases and will prove to be a of no worth elsewhere. To get your real certificates, you need to go through a lot of hardships. Yes, A LOT.
In this post, I have tried to put together the possible things you will have to do once you finish your internship rotations to get your certificates.
1. Complete your log book : Easily said. Get your photograph affixed and personal details entered. All faculty will advise you to stick to the ideal situation where you get your signatures on the last day of your posting at all fifteen departments. I have not yet known a single student who has put this into practice. On the last day of posting, you could be the one on duty, the department’s office could be closed for a holiday, the faculties in charge may be on leave, the faculty may have forgotten to bring his/her seal or you may not yet have your sub-confidential forms signed.
Nevertheless, try to get as many departments cleared as early as possible. You will be penalized for going to the departments after the convocation, if the faculty has changed or if the attendance register is missing. In such instances, the faculty will sign your log books anyway, but you may need to do a lot of pleading and (or) whining.
Some tips to remember:
* At the department of community medicine, you need to produce a sub-confidential form complete with signatures from MOs of all periphery postings. Meet the faculty-in-charge only after getting your attendance percentage marked on the confidential form (CF) from the department’s office. (The office room is where the HIs sit)
* At the department of pediatrics, you should get the confidential form (CF) containing your attendance percentage from the department’s office. You should submit the sub confidential forms from NICU, PICU, DTU and pediatric surgery along with the confidential form to get your confidential form filled and signed. In the absence of HOD, the HOD-in-charge also signs the forms.
* The department of psychiatry sends the CFs directly to the co-ordinator for interns.
* The attendance percentage at emergency medicine has to be marked by the CA for the superintendent. Get the attendance register from the office of the superintendent and show it to the CA whose chamber is located just in front of the superintendent’s office. The attendance form signed by casualty duty MOs on all 15-16 days of the posting has to be produced at the the HOD of emergency medicine to get the CF signed.
* Before submitting them at the principal’s office, the duration of PMR & radiotherapy postings should be added to the orthopedics CF and signed over by the heads of either departments, the interns’ co-ordinator or the principal. The same holds true for transfusion medicine and radio-diagnosis, which are to be integrated into dermatology and pulmonology respectively. Generally, the interns’ co-ordinator does this without having to ask for it.
* The CF from the department of radiotherapy need not be submitted at B1 section.
* At the department of OBG, first get the confidential form from the office of O3 and then meet the unit chief and HOD. Be at O3 at the time specified for interns. Late comers will not be given the forms or signatures.
* Some faculty will keep you waiting for long before they sign your papers. Some give signatures only on Fridays. Some will fill up your grades on CF without even knowing who you are. Some will scold you (or interns in general) regardless of what you did. To easiest way to get through this is to act innocent. The harder way is …….. to fight the system.
* If you have made any corrections on your CFs or log book, get it countersigned by an MO or the HOD of the concerned department. This is extra work, so try to make no mistakes while filling the forms up.
2. Complete the NLC form : Now you have the log book ready. Get the NLC form from the office. Go to the hostel section and get ‘No dues’ or ‘Not stayed’ from hostels 1 to 4. Meet the HSQ secretary and get his/her signature and seal (The HSQ secretary would be someone from your batch). Now, meet the assistant warden (who is generally a faculty you know) and get her/his sign too. Then, go back to the office, pay Rs. 1000 as one time HSQ fee and get the seal of the assistant warden on the NLC.
Go to the department of physical education, which is located in the college stadium approximately 1.5 kilometres away from the college. Yes, most of you haven’t been to this department during your six years at medical college, but you will nevertheless have to get an NLC from here. The route is somewhat confusing if you are traveling for the first time, so mark the destination on google maps. You will be asked for an ID proof to prove who you are (I had already surrendered my ID card by then, so I showed my log book as proof).Your next destination is library & LRC. First, go to the chief librarian and have ‘no dues’ marked for book bank. Walk into the LRC and surrender your ID card. Get the signature and seal from the officer at the LRC.
Now, go back to the office with the completed NLC form and get it verified at B5 (this takes one working day) and countersigned by the Junior Superintendent.
3. Meet the co-ordinator for interns: Submit your log book and NLC at the co-ordinator for interns’ office. The coordinator will scrutinize your documents and suggest corrections, if any. This takes about 15-30 minutes. In December 2015, some students skipped this step because there was no coordinator during that time.
4. Submit your log book : Submit your log book and NLC at B1 section with a request written on plain paper (request for CRRI certificate) and numbered from Thappal. You should also take a photocopy of the blank CRRI certificate (available at alumni photocopy centre), fill up the details and keep it along with the log book. It took me 8 working days to receive the CRRI certificate from B1.
5. Apply for receiving other documents : While you are at the office to submit the log book, write requests (on plain paper, one request for each certificate) for receiving your transfer certificate (TC) & conduct certificate (CC), SSLC & +2 certificate, attempt certificate and caution deposits from academic & hostel sections. The request for hostel caution deposit has to be addressed to the assistant warden and the rest of the requests to the principal. Attach your mark lists and a challan of Rs. 40 with the request for attempt certificate.You can collect the TC, CC, SSLC certificate, +2 certificate and attempt certificate from B5. I got SSLC & +2 certificates on the next day of application. It took me 40 days to receive my TC and CC, though I approached the section twice and informed my urgency. The hostel caution deposit is to be collected from the ‘last-stayed hostel section’ (LH4 in my case). It took me around 1.5 months to receive it (I applied on December 30 and received the cheque in mid-February). At times, your cheque may not be signed by your assistant warden in which case you will have to meet her/him in person and get the signature in place. My caution deposit from the academic section was sanctioned in around 40 days.
Tips to remember:
* If you wish to study abroad, apply for the transcript. The transcript is a 3-page document that contains the period of posting at all departments during your study period, duration of instruction and a consolidated mark list. It took 14 working days for me to get the transcript (after a lot of pleading and calling the staff on phone). Your overseas University might ask you for the transcript directly from the University, but it is being given from B5 in our institute. The University of Calicut does not provide transcripts for MBBS students.
* The attempt certificate is for future use. Get all the certificates now in one go so that you will not have to go through this again at a later point of time.
Summary of the story : It will take several working hours for you to get what you want. Practice patience.
Now, you have successfully gotten out of college. Time to go to the University for more bureaucracy! I graduated out from Calicut University. I could get my stuff done in one day because I had done my homework well. Now on, you all would be under KUHS, and I don’t know what is likely to happen there, so I am not going into the details.Essentially, you have to get your MBBS degree certificate, provisional degree certificate and migration certificate from your University. The provisional degree certificate is for you to apply for your medical license from Travancore-Cochin Medical Council (TCMC) at the earliest. The University of Calicut sends the MBBS certificate to your postal address in four months (if marked as ordinary) and 2 months (if marked as urgent). You pay extra to be marked as urgent. You will get the provisional degree certificate and migration certificate on the same day of application (Surprise!). Before going to the University, make sure that you have taken all academic documents starting from 12th standard certificate to the CRRI certificate (and their photocopies). The TC (or a letter from the principal in the concerned form available at the University) is mandatory for applying for the migration certificate.
Once you have the provisional degree certificate, apply to TCMC for your permanent registration number. The Alumni photocopy centre has copies of the application form. The gazetted officer who should sign over your personal details could be any faculty at or above the rank of Assistant Professor. It takes approximately three weeks to get your permanent license to practice medicine. (In case you forgot to send a particular certificate to TCMC, send it over registered post with a cover letter explaining your cause. After a week or so, call them on phone and make sure that they have received your extra certificate. TCMC doesn’t often attend phone calls, so try calling them many times over and over again between 10 am to 4 pm).
Scan all your certificates and store them in a secure place (I use google drive for this purpose). You will be able to generate any number of photocopies of the certificate from the digital copy even if you happen to lose the originals. The scanned copies will also be of use when you are applying online for higher studies. Your A3 sized mark lists do not fit into most scanners. The LRC is one of the very few places in Calicut where they offer scanning of A3 size pages.
Every year, interns spend several productive hours running in and out of offices to receive certificates that prove our legitimacy. Every one of us has stories about how they felt humiliated, threatened or disappointed at some point during this tedious process.Before you go through it, you don’t protest because you don’t know the magnitude of the problem. After having gone through it, you are out of the college and you are too tired to work towards changing this system. The end result is that the problem will perpetuate until we choose to do something to rectify it.